Groups: Managing a Group

This article describes how to manage group preferences, add members to the group, and turn members into admins.

Update Groups' Information

To update the Group's logo, name, and description and set group preferences, follow the steps:

1. Visit the ErgZone Web Admin
2. Find and click on the Group's name on the Menu (left side) 
3.  Select the "Details" tab

Available Fields

Name

Name is a required field.

To update it, click on it and type the new name; it will automatically save.

Public Description

Use this field to explain what your Group is about.

This information is public and available to everyone before they join the Group. 

Private Description

Use this field to describe information that only group members should know. 

Visible on Search/Discover

Enable this option if you want the Group listed on the ErgZone app search.

Requires approval to join 

You can use this option if a new member needs approval before they join the Group.

Click here to learn how to approve a request to join your Group.

Workout Stats

If enabled, the groups will display workout stats for each workout. Click here to learn more about it.

Public Link

This is the public link to join your Group.

Temporary Link

A temporary link will be available if you have a group requiring payment inside the ErgZone app.

Those links are valid for 7 days, and a new link will automatically be created every 7 days.

Features

List the features available in your Group. Here are the available options:

• Row: This is used on the ErgZone Discover screen and search. When available, it means your Group includes indoor rowing workouts.
• Ski: This is used on the ErgZone Discover screen and search. When available, it means your Group includes ski workouts.
• Bike: This is used on the ErgZone Discover screen and search. When available, it means your Group includes biking workouts.
• Fit: Allows workouts that aren't erg-related to be included in the programming—for example, weight lifting sessions, running, etc.
• Multi: Allows MultiErg workouts to be created.
• Video: Allows videos to be included in workouts.
• Audio: Allows audio to be included in workouts.

• Library: When set as a Library, your Group will order workouts by alphanumerical order only.

  A regular group orders workouts by descending date and alphanumerical order.

• Manual: Enables the option to report results manually.
• Age-year:
• Race: Enabled the option to have a Race with the start controlled by the Group's owner and admins. Learn more about it here: How to Schedule a Live Race
• Name Display: Choose how names are displayed:
  • First and Last Name
  • Last Name, First Name

Logo

Upload a logo and banner.

Adding Members

There are 3 ways someone can join a group on ErgZone: 

1. Athlete Request through the Group's URL

Every Group has a unique URL that athletes can use to request access. 

The following step-by-step describes where the group admin can find the URL:

1. Visit ErgZone Web Admin
2. Find and click on the Group's name on the Menu (left side) 
3. Click on the " Details" tab

4. Share the URL displayed on the Public Link. 

   

2. Athlete Request on the ErgZone App

1. Open the ErgZone app 
2. Click on the Discover button at the bottom of the screen 
3. Type the group name on the search bar 
4. Click on the "Request to Join" button.

3. Group Admin Adds Athlete

1. Go to ErgZone Web Admin
2. Select the Group on the Menu
3. Click on the "Users" tab

4. Type the athlete's info: username, Logbook ID, or email.

   Note: Please provide the exact information. ErgZone will not suggest users based on a partially provided username, email, or Logbook ID to protect athletes' privacy.

   

5. Click on the plus icon (+)
6. Confirm by clicking on the "Grant Access" button 

Approve Requests to Join the Group

Group admins can accept or reject requests to join the group on the ErgZone app or the ErgZone Web Admin. Visit Approve/Reject Requests to learn how it works.

Manage Admins

A group admin is a group member allowed to manage workouts, members, and more. Group owners can add or remove group admins. Visit Groups: Manage Admins to learn how it works.